International Organization for Migration Vacancy – Administrative Assistant
International Organization for Migration Vacancy – Administrative Assistant: International Organization for Migration is an inter-governmental organization which was established in the year 1951 with the sole aim of working in the field of migration.
The International Organization for Migration works closely with governmental, intergovernmental and non-governmental partners, it is dedicated to promoting humane and orderly migration for the benefit of all.
Job Title: Administrative Assistant (RR).
Job Location: Nigeria.
Duties & responsibilities:
*As the RR Programme and S2R Project procurement focal point follow-up on the status of Purchase Requisition, Purchase Orders and keep the requesting Team abreast of estimated time of delivery or any changes that may affect or modify the pre-determined delivery conditions.
*Verify conformity of delivered goods to the specifications in the purchase order and if they are in good condition, report deviations and take corrective measures in coordination with requesting Team and Procurement Unit.
*Act as the procurement focal point for activities within the RR Programme and S2R Project to liaise with the Procurement Unit.
*Organize and maintain tracking and filing systems for asset supply and programme material distribution
*Maintain RR asset Inventory List and update it at regular intervals by carrying out physical verification of assets in the Department and at the warehouse; conduct issue of assets based on proper documentary authorization.
*Prepare and track Purchase Requisition for Startup Kits, Workshops, NOK visits, Department Supplies & RR programme activities
*Carry out administrative tasks for the ICRS Team within the RR Programme and S2R Project, including procurement, supply and transport, documentation, storage and warehousing, equipment up-grading, etc.
*Adhere to IOM procedures for disposal of assets in coordination with Asset Control Procurement Team
*Support timely and regular reporting of procurement/logistical data for the team
*Anticipate the needs of others to ensure their seamless and positive experience
*Perform other duties as may be assigned.
Completed University Degree or Certificate in related field, or an equivalent combination of education, training & experience.
Minimum of four years (or Two Years for Holders of University Degrees) in related field, preferably within the International Humanitarian Field; Demonstrated ability to maintain confidentiality.
*Knowledge of IOM policies and procedures.
*Demonstrated ability to maintain integrity in performing responsibilities assigned.
*Ability to prepare clear and concise reports.
Languages & Behavioural:
*Fluency in English and working knowledge of Local Languages such as Hausa and Kanuri.
*The incumbent is expected to demonstrate the following competencies:
Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
CORE COMPETENCIES – BEHAVIOURAL INDICATORS LEVEL 1:
Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action-oriented and committed to achieving agreed outcomes.
Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
How to Apply
All application must be done on or before the 24th January, 2021 All interested and qualified candidates are invited to submit their Applications via email to: HRNIGERIA@iom.intthe using the job tittle as your subject in your email.