Christian Aid (CA) Recruitment Application for 2020/2021– N676k monthly
See Nigerian Youth Investment Fund (NYIF): Application Ongoing-Apply Here
Christian Aid (CA) Recruitment Application for 2020/2021– N676k monthly: Facts on the Ongoing Christian Aid (CA) Recruitment:
- At the heart of this vision is the transformation of the lives of people who live in poverty, empowering them to have a brighter future.
- Christian Aid works in more than 30 countries and has been operating in Nigeria since 2003.
- The Nigeria Country programme focuses on Community Health and HIV, Accountable Governance including humanitarian response and Gender.
- It is an International NGO jobs in Nigeria in the Christian Aid Career job. Apply via Christian Aid Job Portal.
- Christian Aid (CA) is a UK-based international NGO, partnering with others to end poverty in Africa.
- Anyone can Apply for Christian Aid (CA) Job vacancy.
Job Title: Administration Officer
Location: Abuja
- Matrix management responsibility: 2
- Budgetary responsibility: Nil
- Child protection clearance required: Not required
- Expected travel per annum: Occasional
- On call/unsocial hours: No
- Type of contract: Fixed Term
- Contracted hours: 35
- Department: International
- Reports to: Head of Operations
- Direct reports: 3
- Overall people management responsibility: 3
Essential:
- Ability to manage a wide range of complicated issues.
- Sound knowledge of office programmes including Word, Outlook, PowerPoint, and Excel. Knowledge of relevant database systems.
- Able to maintain confidentiality and use of discretion where appropriate.
- Pleasant and good-natured disposition with a ‘can do’ attitude /willingness to assist around the office.
- Excellent nonverbal, oral, and written communication skills.
- Excellent people skills and ability to manage conflict/difficult situation.
- High sense of responsibility, proactiveness and reliability.
- Educated to degree level in Business Administration or any relevant discipline.
- Sound knowledge of Office programmes including Word, Outlook, PowerPoint, and Excel. Knowledge of relevant database systems.
- Good interpersonal skills and able to work with people of diverse background
- Proven experience of producing and analyzing data accurately
- At least 3 years’ experience in a similar role and familiarity with operations of INGOs.
- Demonstrable ability to communicate fluently in English (oral and written)
- Excellent negotiation skills
Desirable:
Membership of relevant professional body
IT Competency required:
Intermediate
Competency Profile – LEVEL 2: You are expected to be able to:
Build Partnerships:
- Listen to and take on board fresh perspectives and views even if you initially disagree with them.
- Maintain on-going relationships with individuals and contacts through networks, based on mutual rapport and respect.
- Take on different work when necessary to achieve a team or organisational goal.
- Actively consult with others to ensure you understand their needs or goals.
Communicate Effectively:
- Be sensitive to what others may be feeling, based on what they say, how they say it and their non-verbal behavior, adapting your style and approach to fit.
- Address difficult issues when they arise, being honest and open
- Make complex things simple for the benefit of others.
- Actively listen and question to check your understanding and draw out others when they are not expressing themselves clearly or seem to be holding back.
Steward Resources:
- Implement ways to reduce the inefficient use of resources or pass the ideas on to someone who can make them happen.
- Estimate the resources needed to achieve your own work plans or objectives and to deliver them in the most efficient and cost-effective way.
- Set and communicate realistic timelines for achieving tasks, working out how best to adapt as priorities change or unforeseen circumstances arise.
Deliver Results:
- Use logical processes and relevant tools and techniques to report on information or analyse options.
- Make timely and considered recommendations or decisions based on analysis of available data, information, and evidence.
- Priorities, plan and monitor own work to meet own and team deliverables to agreed performance or quality standards.
- Acknowledge others’ priorities whilst being prepared to say “no” if there are genuine reasons why their needs cannot be met.
Realize Potential:
- Share your knowledge where it will help others to be more effective.
- Provide instruction, constructive feedback, and guidance to others to help them learn.
- Evaluate your own work and actively address gaps in knowledge and skills, without prompting.
- Recognize how you react to feedback and manage reactions positively, acting on specific feedback from others.
Strive for Improvement:
- Constructively challenge existing practice.
- Seek better ways of doing things, considering the possible implications.
- Make positive suggestions on a way forward when faced with challenges even if these fall outside own scope of work.
- Look inside and outside Christian Aid for new ideas and evaluate them for own work.
Role Purpose
- the role supports the administration, logistics and procurements component of the department is the liason point for work permits and visa applications and plays a key part in driving effective systems and processes that enable the department meet its operational objectives.
- the post holder will ensure that systems are maintained, and procedures are followed in all the sub-offices including the country office according to Christian Aid standard working closely with other administrative staff in the country programme.
- the post holder will support the procurement process for the Country programme as part of the procurement Committee.
- provides an effective and efficient administration/logistics support to the Country team to enable the smooth functioning of the office, facilities, equipment, and smooth day to day office operations.
- ensuring proactive and timely logistics support to the county team.
- ensures that procedures are followed, standards are met and maintained.
- supports the Internal Procurement Committee and may be appointed to hold any position within the committee.
Key Outcome:
- Coordinate the inspection of facilities and intra-office equipment movement for adequate documentation.
- Provide support with consultancy and vendor contract management processes
- Conduct inductions for new staff on administrative systems and procedures.
- Work closely with the Procurement Committee including assuming any position as may be appointed within the committee.
- Review performance service contracts to ensure facility management needs are being met
- Facilitate the smooth flow of administrative processes across office locations.
- Coordinate and ensure effect inventory and asset management across office locations liaising with relevant administrative staff
- Coordinate country office logistics management working closely with the Administrative Assistant
Relationships:
- External Liaising with external stakeholders at all levels to achieve role objectives and purpose specifically, the Suppliers, Service Providers and Regulatory Institutions.
- Internal Liaising with colleagues at all levels,
Decision Making:
- Making decisions regarding the day to day running of administrative and financial functions within the humanitarian response.
- Making decisions to ensure relationships are managed effectively with external suppliers. Display good judgements to ensure smooth operations.
Analytical Skills:
Ability to apply logical thinking and common sense to routine taks and information, and testing solutions to day to day issues.
Developing Self and Others:
- Continuously look for opportunities for self-development. Give and receive honest and open feedback in a timely manner.
- Take personal initiative to deliver on responsibility under supervision. Able to request support in the execution of duties and taking advice.
Person Specification
Applied Skills/Knowledge and Expertise
Full time Salary
N8,114,408.00 per annum.
Application Closing Date
7th September 2020
Interview Date
14th September 2020
Click here to start application