Christian Aid (CA) Recruitment Application for 2020/2021– N676k monthly

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Christian Aid (CA) Recruitment Application for 2020/2021– N676k monthly: Facts on the Ongoing Christian Aid (CA) Recruitment:

  • At the heart of this vision is the transformation of the lives of people who live in poverty, empowering them to have a brighter future.
  • Christian Aid works in more than 30 countries and has been operating in Nigeria since 2003.
  • The Nigeria Country programme focuses on Community Health and HIV, Accountable Governance including humanitarian response and Gender.
  • It is an International NGO jobs in Nigeria in the Christian Aid Career job. Apply via Christian Aid Job Portal.
  • Christian Aid (CA) is a UK-based international NGO, partnering with others to end poverty in Africa.
  • Anyone can Apply for Christian Aid (CA) Job vacancy.

Job Title: Administration Officer

Location: Abuja

  • Matrix management responsibility: 2
  • Budgetary responsibility: Nil
  • Child protection clearance required: Not required
  • Expected travel per annum: Occasional
  • On call/unsocial hours: No
  • Type of contract: Fixed Term
  • Contracted hours: 35
  • Department: International
  • Reports to: Head of Operations
  • Direct reports: 3
  • Overall people management responsibility: 3

Essential:

  • Ability to manage a wide range of complicated issues.
  • Sound knowledge of office programmes including Word, Outlook, PowerPoint, and Excel. Knowledge of relevant database systems.
  • Able to maintain confidentiality and use of discretion where appropriate.
  • Pleasant and good-natured disposition with a ‘can do’ attitude /willingness to assist around the office.
  • Excellent nonverbal, oral, and written communication skills.
  • Excellent people skills and ability to manage conflict/difficult situation.
  • High sense of responsibility, proactiveness and reliability.
  • Educated to degree level in Business Administration or any relevant discipline.
  • Sound knowledge of Office programmes including Word, Outlook, PowerPoint, and Excel. Knowledge of relevant database systems.
  • Good interpersonal skills and able to work with people of diverse background
  • Proven experience of producing and analyzing data accurately
  • At least 3 years’ experience in a similar role and familiarity with operations of INGOs.
  • Demonstrable ability to communicate fluently in English (oral and written)
  • Excellent negotiation skills

Desirable:

Membership of relevant professional body

IT Competency required:

Intermediate

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Competency Profile – LEVEL 2: You are expected to be able to:

Build Partnerships:

  • Listen to and take on board fresh perspectives and views even if you initially disagree with them.
  • Maintain on-going relationships with individuals and contacts through networks, based on mutual rapport and respect.
  • Take on different work when necessary to achieve a team or organisational goal.
  • Actively consult with others to ensure you understand their needs or goals.

Communicate Effectively:

  • Be sensitive to what others may be feeling, based on what they say, how they say it and their non-verbal behavior, adapting your style and approach to fit.
  • Address difficult issues when they arise, being honest and open
  • Make complex things simple for the benefit of others.
  • Actively listen and question to check your understanding and draw out others when they are not expressing themselves clearly or seem to be holding back.

Steward Resources:

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  • Implement ways to reduce the inefficient use of resources or pass the ideas on to someone who can make them happen.
  • Estimate the resources needed to achieve your own work plans or objectives and to deliver them in the most efficient and cost-effective way.
  • Set and communicate realistic timelines for achieving tasks, working out how best to adapt as priorities change or unforeseen circumstances arise.

Deliver Results:

  • Use logical processes and relevant tools and techniques to report on information or analyse options.
  • Make timely and considered recommendations or decisions based on analysis of available data, information, and evidence.
  • Priorities, plan and monitor own work to meet own and team deliverables to agreed performance or quality standards.
  • Acknowledge others’ priorities whilst being prepared to say “no” if there are genuine reasons why their needs cannot be met.

Realize Potential:

  • Share your knowledge where it will help others to be more effective.
  • Provide instruction, constructive feedback, and guidance to others to help them learn.
  • Evaluate your own work and actively address gaps in knowledge and skills, without prompting.
  • Recognize how you react to feedback and manage reactions positively, acting on specific feedback from others.

Strive for Improvement:

  • Constructively challenge existing practice.
  • Seek better ways of doing things, considering the possible implications.
  • Make positive suggestions on a way forward when faced with challenges even if these fall outside own scope of work.
  • Look inside and outside Christian Aid for new ideas and evaluate them for own work.

Role Purpose

  • the role supports the administration, logistics and procurements component of the department is the liason point for work permits and visa applications and plays a key part in driving effective systems and processes that enable the department meet its operational objectives.
  • the post holder will ensure that systems are maintained, and procedures are followed in all the sub-offices including the country office according to Christian Aid standard working closely with other administrative staff in the country programme.
  • the post holder will support the procurement process for the Country programme as part of the procurement Committee.
  • provides an effective and efficient administration/logistics support to the Country team to enable the smooth functioning of the office, facilities, equipment, and smooth day to day office operations.
  • ensuring proactive and timely logistics support to the county team.
  • ensures that procedures are followed, standards are met and maintained.
  • supports the Internal Procurement Committee and may be appointed to hold any position within the committee.

Key Outcome:

  • Coordinate the inspection of facilities and intra-office equipment movement for adequate documentation.
  • Provide support with consultancy and vendor contract management processes
  • Conduct inductions for new staff on administrative systems and procedures.
  • Work closely with the Procurement Committee including assuming any position as may be appointed within the committee.
  • Review performance service contracts to ensure facility management needs are being met
  • Facilitate the smooth flow of administrative processes across office locations.
  • Coordinate and ensure effect inventory and asset management across office locations liaising with relevant administrative staff
  • Coordinate country office logistics management working closely with the Administrative Assistant

Relationships:

  • External Liaising with external stakeholders at all levels to achieve role objectives and purpose specifically, the Suppliers, Service Providers and Regulatory Institutions.
  • Internal Liaising with colleagues at all levels,

Decision Making:

  • Making decisions regarding the day to day running of administrative and financial functions within the humanitarian response.
  • Making decisions to ensure relationships are managed effectively with external suppliers. Display good judgements to ensure smooth operations.

Analytical Skills:

Ability to apply logical thinking and common sense to routine taks and information, and testing solutions to day to day issues.

Developing Self and Others:

  • Continuously look for opportunities for self-development. Give and receive honest and open feedback in a timely manner.
  • Take personal initiative to deliver on responsibility under supervision. Able to request support in the execution of duties and taking advice.

Person Specification

Applied Skills/Knowledge and Expertise

Full time Salary

N8,114,408.00 per annum.

Application Closing Date

7th September 2020

Interview Date

14th September 2020

Click here to start application

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